Job Description

Summary

Full Time | 12 Month Fixed Term Contract | Melbourne Location Salary $53,946 to $69,276 plus superannuation | Position Number: 50936115 This position is designated for Aboriginal and/or Torres Strait Islander people under s.12 Special Measures of the Equal Opportunity Act 2010. Only Aboriginal and/or Torres Strait Islander people are eligible to apply.

About the role

The Business Support Trainee receives on the job training in the area of business and administration to the Planning Group. The role provides administration support and be able to backfill for other business support and administrative support position within the Group. The position collaborates with colleagues across the planning group, provide excellent customer service and support various business functions across the team including meetings and events, project management, information management, correspondence, financial management and procurement. About the Department DELWP employs more than 4,000 staff in 82 locations across the state. We are a key manager of Victoria’s public estate and directly manage an $8.3 billion investment portfolio, with 81 per cent comprising various categories of public land. The department owns and manages a further $1.6 billion of other assets, including 40,000 kilometres of roads and tracks, office buildings, depots, public toilets, picnic shelters, recreational facilities, firefighting and road maintenance equipment, crossings, water bores and mobile plant equipment. We bring together planning, local government and infrastructure, environment, climate change, energy and water functions, to ensure an integrated approach to the development of long-term State and regional strategies that build on social, environmental and economic opportunities to provide for future population growth and change. For further information about the department, please visit our website www.delwp.vic.gov.au Department values Our values underpin everything we do. How we deliver our work is as important as the outcomes we achieve for the Victorian community. Our values are the foundation of our culture and guide how we work together, with our ministers, stakeholders, partners and the community. The departments values are: Teamwork, Service Excellence, Ownership and Wellbeing & Safety. About the Group The Planning Group shapes and drives the implementation of integrated and innovative strategies and programs in the interest of all Victorians. We foster a culturally safe workplace so that everyone can actively participate in key work that optimises positive social and environmental outcomes for all Victorians. As the leader of planning, building and heritage in Victoria, the Group work closely with key partners including across government, industry and community to administer Victoria’s planning functions. We strongly value our connection and partnership with Traditional Owners to work together to create liveable, inclusive, sustainable communities and thriving natural environments. About the Division The Office of the Deputy Secretary provides high level advice, services and support for the Deputy Secretary, Planning Executive Group and Office of the Minister for Planning, and has a coordinating and advisory role across the Planning Group encompassing business strategy, and operational business services and support functions. The Office functions comprise coordination of cross-portfolio policy, Cabinet and legislative processes, audits and performance reporting, briefings and correspondence. The Office leads the group’s business planning processes, input into the Department’s Corporate Plan and Annual Report. The Office leads budget development, co-ordinates the ERSC bid process for Planning Group, provides financial reporting and analysis, and accounts payable and receivable functions. The Office leads workforce planning, professional development, capability and culture initiatives, sponsorships and events across the Planning Group. The Office provides operational and business support functions and drives continuous improvement.

About you

To be successful in this role you will be well organised, able to work well in a team and self motivated. You will have good attention to detail and be able to juggle your work effectively, knowing how to prioritise urgent tasks over less urgent. The key responsibilities of the role include: • Provide accurate and timely support, resolve local operational issues, and provide improvements to business operations and business procedures. • Support effective operation of the Division’s workplaces by maintaining standard office equipment, managing stationery, booking travel, accommodation and catering, supporting staff location moves and managing records associated with these. • Provide high level administrative and project support to the team including customer service, information management, correspondence, events, financial management and procurement. • Coordinate the distribution and tracking of project updates, ministerial briefings and correspondence. • Provide administrative support within the branch on policies, programs, processes, systems, stakeholder relationships. • Support the branch’s effectiveness through knowledge development and sharing and contribute to a positive and collaborative culture in the workplace. • Work flexibly and collaboratively across the business to deliver business unit, group and DELWP priorities and initiatives as required. • To practice cultural safety by creating environments, relationships and systems free from racism and discrimination so that people can feel safe, valued and able to participate. Key Selection Criteria • Flexibility and Adaptability - Considers the merits of new ideas and approaches. Is willing to develop & apply new skills. • Working Collaboratively - Cooperates and works well with others in pursuit of team goals; Share in-formation and acknowledge others’ efforts; Step in to help others where required. • Systems Thinking - Understands and can identify how own work is part of a system that connects to and interacts with other processes, people and structures; Understands systems thinking concepts and the role that systems thinking can play in solving complex problems and apply in own area of work. • Project Delivery - Executes work tasks against plan; where plans are not defined, prioritises tasks in line with the urgency and impact of tasks; Utilises approved task management tools; Maintains accu-rate project records • A relevant qualification or certificate/ diploma (or completing a qualification) in Administration or Business is desirable.

What's on offer?

· Flexible working arrangements · A full time 12-month fixed term contract · An inclusive environment where diversity is celebrated

Where will you be working?

Melbourne How to apply Applications should be submitted to [email protected] with the subject line “Business Support Trainee”. Your application should include: • a cover letter [maximum two pages] responding to the selection criteria as detailed above • an up-to-date CV of no more than five pages which clearly details your skills and experience as relevant to this role Applications must be received by midnight 16 June 2021. Late submissions will not be accepted. How to get more information Additional information is available in the role description or by contacting the team at Pipeline Talent. Tiana Callaughan Email: [email protected] Ph: 0419 599 251