The Corporate and Client Services portfolio within the Facilities and Services Division delivers a range of administrative, commercial leasing and business support services to the University community. The Contracts Team operates within the Corporate & Client Services portfolio and is responsible for the administration of contracts and coordinating procurement within the Division.
Situated within the Facilities & Services Division’s Finance team, the Contracts Manager plays a key role in the planning, coordination, negotiation, delivery and associated reporting related to all contracts and procurement entered into by the Division, including but not limited to all infrastructure, building and refurbishment projects and other University service provider contracts. Under the broad direction of the Finance Manager, and situated within the Division’s Finance team, the Contracts Manager plays a key role in the planning, coordination, negotiation, delivery and associated reporting related to all contracts and procurement entered into by the Division, including but not limited to all infrastructure, building and refurbishment projects and other University service provider contracts. The Contracts Manager will provide strategic advice regarding F&S contracts and procurement processes to deliver outcomes that are compliant with University procurement guidelines and effectively meet objectives and business requirements of the Division and the University. The Contracts Manager will be required to develop and maintain professional and effective working relationships and be responsive to stakeholders from across the University’s College and Service Divisions, including Finance and Business Services (in particular UPCO), external clients and contractors. Role Statement: Under the broad direction of the Finance Manager, the Contracts Manager will: 1. Provide strategic advice and/or management of F&S procurement including tender processes, contract negotiation, new contract implementation, contract transition and existing contracts to ensure the delivery of outcomes in line with contract objectives, F&S objectives and broader University requirements. 2. Provide strategic advice to the F&S Senior Management Team on complex contract and procurement issues to support the improvement of procurement outcomes, efficiency and value for money. 3. Provide high level administration, coordination and strategic support to the Division in the development and maintenance of a sound governance and risk management framework for the management of contracts entered into by the Division. 4. Advise on and support the overall improvement of contractor performance and compliance across the Division by identifying, developing, implementing and reviewing reporting mechanisms, administration processes and records management processes to support the framework. 5. Establish and maintain strong business relationships with stakeholders and suppliers including effectively managing contract enquiries, issues, disputes, variations, risks and provide assistance in undertaking negotiations with suppliers as required. 6. Research and analyse trends and developments in contract management including supplier contract reporting, performance management and other contract matters and consider relevance and benefits to application to F&S contracts. 7. When required, provide effective training and supervision of professional staff to ensure performance is managed, all deadlines/objectives are met, and that service is provided to a high level and in accordance standard operating protocols, policies and procedures. 8. Comply with all ANU policies and procedures and in particular those relating to work health and safety and equal opportunity. 9. Perform other duties as director, consistent with the classification level of the position and in line with the principle of multi-skilling.
We are looking for applicants with demonstrated contract management and procurement skills, high level verbal and written communication skills and proven ability to successfully contribute to a professional team. SELECTION CRITERIA: 1. Progress towards postgraduate qualifications in a relevant discipline and relevant experience or an equivalent combination of relevant experience and/or training. Experience in a capital works, construction, facilities management or similarly complex environment would be highly regarded. 2. Demonstrated high level experience in procurement or contract administration and a good working knowledge of contract management processes and techniques. 3. Demonstrated experience of compliance, probity and audit requirements and how they relate to commercial contracts. Knowledge of legislation, audit regulations, legal obligations and procurement policies relating to government and commercial contracts. 4. High level interpersonal skills (written and verbal) including the ability to communicate with confidence and liaise effectively with a range of stakeholders, provide high level contract management advice to enable achievement of desired outcomes and the demonstrated ability to undertake negotiations with suppliers in the resolution of disputes. 5. Ability to review, develop and implement guidelines and operating processes and identify continuous improvement and innovation opportunities in processes to improve effectiveness and efficiency. 6. Demonstrated experience in planning, prioritising and organising work and ability to work as part of a team to deliver project outcomes in order to achieve goals and deadlines. 7. Demonstrated high level of achievement in relation to incorporating EO principles into management practices and the capacity to accept devolved responsibility for achievement of equity and diversity strategies.
Work type: Fixed Term Location: Canberra / ACT Categories: Professional Classification: ANU Officer Grade 8 (Administration) Salary package: $99,612 - $106,517 per annum plus 17% Superannuation Terms: Full Time, Fixed Term (6 Months)
Canberra, ACT In order to apply for this role please make sure that you upload the following documents: 1. A one page statement addressing the selection criteria which can be found in the the position description. 2. A current curriculum vitae (CV) which includes the names and contact details of at least three referees (preferably including a current or previous supervisor). If your CV does not include referees you can complete these online when prompted in the application form. 3. Other documents, if required. Applications which do not address the selection criteria may not be considered for the position. Applications close: 28 Mar 2021 11:55:00 PM AUS Eastern Daylight Time For more information, contact Mandy Zhang, Divisional Contracts Manager - Corporate and Client Services on T: 6125 1972 or E: [email protected]