Ongoing | Collingwood, Victoria |$90,000 - $100,000 + Super VACCHO strongly encourages Aboriginal and/or Torres Strait Islander candidates to apply.
The primary purpose of this position is to provide executive and administration support to the organisations Executive Directors. The position will also provide support and assistance to the Senior Executive Officer to the CEO, the CEO, Board of Directors and the Senior Leadership Team as required. About the organisation VACCHO is the peak representative for the health and wellbeing of Aboriginal people in Victoria and champions community control and health equality for Aboriginal communities. We are a centre of expertise, policy advice, training, innovation and leadership in Aboriginal health and wellbeing. VACCHO advocates for the health equality and optimum health of all Aboriginal people in Victoria.
You will have experience as an executive assistant and be comfortable working in a fast-paced environment supporting a high performing executive who is leading change in Victoria. You will have high attention to detail, be proactive and a problem solver. As you will be supporting multiple executives the ability to multitask and prioritise effectively will be critical as will being able to delegate and ensure tasks are delivered and outcomes met. The key responsibilities of the role include: • Proactive support on all aspects of the role through effective forward planning and preparation • Ensure all reporting requirements are being met by proactively planning and communicating these to the Executive Directors and CEO • Provide diary management, arranging meetings, booking venues for meetings and coordination of travel and accommodation for Executive Directors • Coordinate all correspondence in and out of the ED’s offices and prepare responses to agreed correspondence • Schedule, arrange, prepare documentation and provide secretarial support for Executive Team meetings, Senior Leadership Team meetings, Board meetings and other requested meetings • Provide administrative support to VACCHO Board, Membership and Senior Leadership Team • Assist in the management of special projects and events • Foster a team-based approach and promote and maintain co-operative working relationships between unit staff and all other VACCHO employees. • Exercise all Delegations according to VACCHOs Delegations policies and procedures. • Regular attendance and participation in unit, staff and other meetings. • Undertake other duties which are appropriate to the level of the position, as directed by the Executive Directors and Senior Executive Officer to the CEO. Selection Criteria 1. Demonstrated understanding and commitment to Victorian Aboriginal culture and the concept and practice of Aboriginal community control. 2. Experience as a Personal/Executive Assistant at Senior Management level include diary management, minute taking, document preparation, organizing travel and accommodation, meetings. 3. High level organisational and time management skills including the ability to plan, juggle priorities and working to deadlines. 4. Excellent people skills including demonstrate capacity to manage a complex array of stakeholders with sensitively and diplomacy. 5. Capacity to represent the CEOs office, model behaviors in keeping with VACCHOs values and to maintain discretion and confidentiality. 6. Well-developed written communication skills including an ability to prepare quality documents, including general correspondence, reports and meeting minutes. 7. circumstances, competing demands, interruptions and deadlines. 8. Proficiency in Microsoft Office including Outlook, Excel, Word and Powerpoint. Other Employment Related Information • A National Police Records Check is required as a condition of employment. • A current Working with Children Check is required • A Victorian Drivers Licence is required. The position may require travel throughout the State of Victoria and occasional interstate travel. • VACCHO is a Smoke Free workplace
• A role where you will have real impact • An attractive remuneration package • Melbourne based location
Collingwood, Victoria How to apply Applications should be submitted to [email protected] with the subject line “VACCHO – Executive Assistant”. Your application should include: • a cover letter [maximum four pages] responding clearly to the 8 selection criteria as detailed above • an up-to-date CV of no more than five pages which clearly details your skills and experience as relevant to this role Applications must be received by midnight 15 June 2021. Late submissions will not be accepted. How to get more information Additional information is available in the role description or by contacting the team at Pipeline Talent. Lesina Gibbs- Manuatu Email: [email protected] Ph: 0408 027 880