The Project and Systems Coordinator position is a full-time role that sits as a part of a small established and dedicated team in the delivery of a variety of work, where no two days are the same. You will be someone who enjoys a vibrant, innovative workplace where like-minded people enjoy great work.
Reporting to the Accounts Manager, Arts, this role works alongside Project Management, Business Development, and Design. In collaboration with our studio team, you will work across a diverse breadth of client deliveries. Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply. Balarinji is a Sydney-based, Aboriginal Australian-owned strategy and design agency founded on authentic engagement with Aboriginal people, culture, art, stories, and identity. Our ethos is to deepen understanding of Aboriginal Australia for major art and design projects nationally and internationally. The company’s work spans infrastructure and urban regeneration, branding campaigns, public art and curatorial, interiors, precinct planning, and digital. Best known for conceptualising Aboriginal art on Qantas aircraft, we also count in our client portfolio, Transport for NSW, Roads and Maritime Services, Macquarie Group, WSP, Frasers Property Australia, Microsoft, Nespresso, and commemoration work in Europe for Department of Veterans Affairs. We assist our national and international clients to express Australian identity through best practice strategic review and planning, Indigenous engagement and co-design, construction, interiors, public art, digital and design, and communications. Through our projects, we help build Aboriginal community capacity, by employing local Aboriginal people, fostering and mentoring local art practice, and by growing partnerships with established and emerging Aboriginal artists and designers Continuing our founders’ commitment to Indigenous Australia, Balarinji has an affiliated organisation for good, the Moriarty Foundation. With centres in NT, NSW, and QLD, the Foundation enables Aboriginal families and communities to unlock the potential of their children, to radically shift intergenerational disadvantage. Key Responsibilities: - Implementation of structured workflow using the Workflow Max system. - Support with use of team systems including Qwilr, Asana, Smartsheet, Workflow Max, and other technologies. - Preparation, editing, and formatting of project documents, pitches, and presentations, including proofreading of documents. - Preparation of workshop notes, leading to the development of narrative outcomes reports. - Development of new business proposals, tenders, and business development presentations and assisting the New Business team. - Develop timelines, budgets, and project reports with direction from the studio project managers. - Manage and update client and associate databases. - Project research, including sourcing examples of artists artworks and backgrounds and searching studio archives. - Liaise with stakeholders, suppliers, and associates in regard to project deliverables. - Meeting scheduling and preparation. - Research and planning systems implementation across the team. - Support the coordination and attend, where required the Indigenous community consultations and workshops. - Where required support the research, writing, and editing of historical reports - Administration support across the studio.
Position Qualification & Experience Requirements: - Tertiary Qualification. - 3+ years’ experience in coordination or systems-based role. - A motivated team player with a proactive and flexible attitude. - Excellent organisational skills in the coordination of multiple deliverables. - Detail orientated and capable of working autonomously. - Strong interpersonal and communication skills, both written and verbal. - A commitment to high quality with a warm, helpful internal and external client service focus. - A passion for systems, with excellent computer proficiency, including intermediate skills in MS Office, primarily Excel, Word, and PowerPoint. - Research experience optional and highly regarded. - Experience using Workflow Max and Asana desirable but not essential.
Benefits: - An opportunity to be at the forefront of a rapidly growing Aboriginal design agency. - Variety of projects working across a diverse range of clients. - A comfortable and social office in Crows Nest, close to transport. - A small team where like-minded people enjoy great work, and where your career is supported and developed. - Birthday day off at full pay. Competitive salary on offer.
You will be working in a light and open office space in Crows Nest, Sydney, close to transport and amenities.