Part Time/Full Time, Fixed Term (six months) The College of Science administration team delivers high quality administrative support and leadership to the core academic activities of research and education for the ANU College of Science. Befitting the University’s place among the top 20 universities on the planet, our academics produce research that changes lives and life, as we know it.
The Research Services Officer is a part of the Research Management team in the College of Science administration. This is a key administrative role delivering high quality research management services to scientists within a supportive team environment. Under the general direction of the Deputy Manager, the Research Services Officer will: 1. Provide high quality administrative support to the area’s research management portfolio, including supporting the Research Services team and reviewing documentation for compliance against all relevant policies, procedures and guidelines of the ANU and applicable external organisations. 2. Provide accurate and timely advice to applicants and respond to general enquiries on research issues. 3. Provide high quality support for operational aspects such as: Support the team in the preparation of research proposals including sourcing funding opportunities and their distribution; assisting with: scheme coordination, expression of interest administration and budget development; conducting compliance checks on eligibility and technical matters; coordinating peer review processes and providing application feedback. Provide administration support throughout the project lifecycle from concept to closure, including compliance, advertisement, application process and managing research outcomes and outputs. Assist with the acceptance of funding proposals including liaising with stakeholders and drafting acceptance documentation for internal funding. Collect, develop process and maintain research management information on the University’s research management system, including research data and procedural documentation. Collect, monitor and lodge milestone reports. Maintain and update communication tools, including the unit’s website content and research management processes and guidelines. 4. Review documentation for accuracy in language and grammar, completeness and compliance with relevant policies, ensuring sufficient funding availability. 5. Ensure timely preparation, analysis and distribution of periodic and ad hoc reports on research management related activities, investigating issues and presenting possible solutions. 6. Assist the supervisor with the implementation of University-wide research management initiatives, providing timely and high quality support. 7. Comply with all ANU policies and procedures, and in particular those relating to work health and safety and equal opportunity 8. Other duties consistent with the position classification.
The successful applicant will be an experienced administrator with the ability to prioritise competing deadlines and interpret and provide strategic advice on policy and funding guidelines pertaining to grant applications. The successful applicant will have demonstrated experience in research management (preferably with grant review experience), a strong customer service focus with well-developed liaison skills, and the ability to exercise judgement and initiative. Excellent administration and organisational skills are essential, together with the ability to problem solve and work cooperatively as a member of a team. Science qualifications, including science communication, will be highly regarded. An interest in science and/or medicine is a must! SELECTION CRITERIA 1. Relevant degree or an equivalent combination of relevant experience and training in a role providing administrative support in a complex organisation, with a keen interest in research management. 2. Demonstrated high level customer service and interpersonal skills with an approachable nature and an ability to develop strong working relationships with a wide range of stakeholders in a culturally diverse environment. 3. Demonstrated ability to interpret and provide advice on policies and procedures, with an ability to communicate clearly and effectively with a diverse range of people, both verbally and in writing. 4. Proven organisational skills and attention to detail, with a demonstrated ability to prioritise own workload and to work effectively both independently and collaboratively within a team, meeting competing deadlines and delivering on promised outcomes. 5. Demonstrated ability to use initiative, identify issues and assist with problem resolution, whilst remaining adaptable and solutions focused. 6. High level computer skills with demonstrated experience using online information systems and the Ms Office suite, particularly Excel. An ability to generate complex reports and maintain, edit and proofread information is required. 7. A demonstrated understanding of equal opportunity principles and policies and a commitment to their application in a University context.
Classification: ANU Officer Grade 5 (Administration) Salary package: $71,878 - $78,411 per annum plus 17% superannuation Term: Part Time/Full Time, Fixed Term (six months)
Canberra, ACT In order to apply for this role, please make sure that you upload the following documents: - A statement addressing the selection criteria, and - A current curriculum vitae (CV). Applications which do not address the selection criteria may not be considered for the position. Please note: The successful applicant must have the rights to live and work in this country and will be required to undergo a background check during the recruitment process. An offer of employment is conditional on satisfactory results. For further information please contact Michele Lamb, T: (02) 6125 8384 or E: [email protected] Applications close: 26 Apr 2021 11:55:00 PM AUS Eastern Standard Time