The Australian National University is seeking a highly skilled and engaging Senior Project Administrator to provide project and administrative support for the Office of the Deputy Vice-Chancellor (Academic) to help drive the strategic objectives of the Portfolio and University.
To succeed in this position, you will have relevant experience providing high-quality coordination of projects, proven ability to collect and analyse data, strong interpersonal and communication skills, and a demonstrated ability to manage competing deadlines and work effectively as part of a team. The Senior Project Administrator coordinates the provision of high-level advice, project and administrative support. The role will have lead responsibility to support and shape a number of key strategic projects for the Portfolio, and portfolio-wide objectives, working collaboratively with personnel within the Office of the Deputy Vice-Chancellor (Academic). Under broad direction, the Senior Project Administrator will: 1. Coordinate and manage projects, developing and delivering key project management documents such as project plans, risk and issue registers, stakeholder engagement, communication plans, business process and training documentation and resource management plans. 2. Ensure appropriate project governance arrangements are established, maintained and supported, and monitor project progress to ensure milestones and performance indicators are met. Accurately update and maintain project records for monitoring and reporting purposes, including the delivery of project status reports, closure reports, post implementation reviews and transition to operations where appropriate. 3. Provide high-level advice on a wide range of policies and procedures, liaising with staff and stakeholders to ensure issues are solved in a holistic and timely manner. 4. Contribute to the development and implementation of portfolio objectives, including monitoring, implementation and activities on behalf of the Office of the Deputy Vice-Chancellor (Academic). 5. Coordinate the financial, human resources, and administration support for the Office, ensuring accurate processing and reporting and ensuring compliance with University policies and procedures and local area protocols, investigating issues, designing, and implementing initiatives to reduce risk. 6. Oversee a range of other administrative matters, including the provision of committee secretariat support, room allocation and booking, event coordination, in support of the Office of the ViceChancellor. 7. Comply with all ANU policies and procedures, and in particular those relating to work health and safety and equal opportunity. 8. Perform other duties as requested, consistent with the classification level of the position and in accordance with the principle of multi-skilling.
SELECTION CRITERIA: 1. Degree in a relevant field with demonstrated relevant experience in an administrative role in a complex environment or an equivalent combination of relevant experience and education/ training. Experience in finance, administration or human resources will be highly regarded. 2. Demonstrated high-level customer service and communication skills with experience producing business correspondence, reports, briefing notes, and meeting papers and an ability to liaise effectively with stakeholders in a culturally diverse environment. 3. Demonstrated analytical and problem-solving skills, with a proven ability to collect and analyse data and to make recommendations on alternative solutions to senior management. Project coordination will be highly regarded. 4. Highly developed interpersonal skills, including the ability to communicate and negotiate effectively with a diverse range of people, including staff, students, and stakeholders 5. Proven ability to undertake project work independently and deliver on time with a high degree of accuracy and attention to detail, including the ability to be highly organised, meet conflicting deadlines and achieve project goals 6. Proven organisational skills and ability to prioritise competing demands and to work effectively both independently and collaboratively and to supervise a team, meeting deadlines and delivering high quality outcomes. 7. A demonstrated understanding of equal opportunity principles and policies and a commitment to their application in a University context ANU Officer Levels 6 and 7 are broadbanded in this stream. It is expected that at the higher levels within the broadband occupants, through experience, will have developed skills and expertise enabling them to more independently perform the full range of duties at a higher level, and that more time will be spent on the more complex functions of the position.
Classification: ANU Officer Level 6/7 (Administration) Salary package: $80,756 - $92,957 plus 17% superannuation Employment term: Full time, Fixed Term (12 months) - Professional and collaborative work environment - Excellent remuneration and conditions, including 17% superannuation contributions, annual leave loading and a range of benefits - Salary sacrificing options for cars, parking, technology, childcare and more
Canberra, ACT In order to apply for this role please make sure that you upload the following documents: - A one page statement (maximum) addressing the selection criteria. - A current curriculum vitae (CV) which includes the names and contact details of at least three referees (preferably including a current or previous supervisor). If your CV does not include referees you can complete these online when prompted in the application form. - Other documents, if required. Applications which do not address the selection criteria may not be considered for the position. For more information please contact Sandra Towle, Executive Officer T: 6125 8324 E: [email protected] Applications close: 11 Apr 2021 11:55:00 PM AUS Eastern Standard Time